Cabrillo Unified School District Privacy Policy

Effective Date: October 21, 2025

Cabrillo Unified School District ("CUSD," "we," "our," or "us") is committed to safeguarding the privacy of our students, staff, and community members. This Privacy Policy outlines how we collect, use, and protect personal information.

1. Information We Collect

• Contact Information: Name, phone number, email address, and mailing address.
• Educational Records: Student enrollment, attendance records, academic performance.
• Communication Preferences: Opt-in choices for notifications via email, SMS, or phone calls.
• Device & Usage Information: Technical data such as IP address, browser type, and device ID.

2. Use of Collected Information

• Deliver and improve educational services.
• Communicate essential school-related information.
• Ensure compliance with federal and state policies.
• Enhance security and prevent unauthorized activities.

3. Data Sharing with Trusted Educational Partners

We do not sell or trade personal data to third parties. Limited data may be shared with partners that provide:

• Learning management systems.
• Online assessment and tutoring tools.
• Communication platforms.
• State and federal reporting agencies.

All data sharing complies with FERPA and SOPIPA regulations.

No mobile information will be shared with third parties for marketing or promotional purposes. Mobile opt-in, consent, and subscriber data will not be sold, rented, or shared with any third parties for marketing.

4. SMS/Text Messaging Program

By opting into SMS notifications, you agree to receive both one-way informational updates and two-way conversational messages from Cabrillo Unified School District (“CUSD”). Messages are not marketing.

Message Types

• Informational (one-way): attendance alerts, school closures, reminders, district announcements, emergency safety alerts.
• Conversational (two-way): teacher-parent questions about classwork or behavior, student-teacher assignment clarifications, transportation coordination, counselor responses, and other staff communications.

Opt-In

Consent is required before receiving SMS messages. You may opt in by:

• Checking the SMS consent box during registration or in the Parent Portal.
• Providing verbal or written consent to school staff.
• Sending an initial opt-in text message to CUSD.

After opting in, you will receive a confirmation message: “Cabrillo USD: You are now subscribed to school-related SMS messages. Msg&Data rates may apply. Reply HELP for help, STOP to opt out.”

Opt-Out

You may opt out of SMS communications at any time by replying STOP. You will receive a confirmation message: “Cabrillo USD: You have successfully unsubscribed and will no longer receive messages. Reply START to resubscribe.”

HELP Keyword

If you reply HELP, you will receive:

Thank you for contacting Cabrillo Unified School District.
For assistance:
call us at (650) 712-7100,
email us at [email protected],
or visit our support page at https://www.cabrillo.k12.ca.us/about_us/privacypolicy .

Message Frequency & Carrier Disclaimers

• Message frequency may vary depending on school activity or urgent events.
• Message and data rates may apply per your carrier’s plan.
• Carriers are not liable for delayed or undelivered messages.

Mobile Opt-In Privacy

No mobile information will be shared with third parties for marketing or promotional purposes. All categories above exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties for marketing.

Data Protection

CUSD safeguards consumer information consistent with our published Privacy Policy, FERPA, and COPPA. Parent and student contact information is stored securely in our Student Information System (PowerSchool), accessible only to authorized staff via role-based permissions. Data is encrypted in transit and at rest. We do not sell personal data and do not share it with third parties except as required by law.

5. Email Communication and PII

For security, avoid sending sensitive information via email unless necessary. We recommend:

• Using district-approved email accounts.
• Verifying recipients before sending sensitive data.
• Minimizing personally identifiable information (PII) disclosure.

6. Data Protection & Security

• Encryption of sensitive data during storage and transmission.
• Restricted access to personal records to authorized personnel.
• Regular security audits and staff training on data protection best practices.

7. Your Rights & Choices

Under CCPA and FERPA, you have the right to:

• Access, correct, or delete your personal information (subject to legal retention requirements).
• Request details about data collection and usage.
• Opt out of non-essential communications.

For inquiries, visit our Student Services Staff Directory to contact the Director of Student Services.

8. Updates to This Policy

We may update this policy periodically. Significant updates will be communicated via email or other official channels.

Contact Us

Cabrillo Unified School District
498 Kelly Ave, Half Moon Bay, CA 94019
Phone: 650-712-7100 | Fax: 650-638-8447