Cabrillo Unified School District Privacy Policy

Effective Date: February 14, 2025

Cabrillo Unified School District ("CUSD," "we," "our," or "us") is committed to safeguarding the privacy of our students, staff, and community members. This Privacy Policy outlines how we collect, use, and protect personal information.

1. Information We Collect

• Contact Information: Name, phone number, email address, and mailing address.
• Educational Records: Student enrollment, attendance records, academic performance.
• Communication Preferences: Opt-in choices for notifications via email, SMS, or phone calls.
• Device & Usage Information: Technical data such as IP address, browser type, and device ID.

2. Use of Collected Information

• Deliver and improve educational services.
• Communicate essential school-related information.
• Ensure compliance with federal and state policies.
• Enhance security and prevent unauthorized activities.

3. Data Sharing with Trusted Educational Partners

We do not sell or trade personal data to third parties. Limited data may be shared with partners that provide:

• Learning management systems.
• Online assessment and tutoring tools.
• Communication platforms.
• State and federal reporting agencies.

All data sharing complies with FERPA and SOPIPA regulations.

4. SMS Communication Policy

By opting into SMS notifications, you agree to receive messages for:

• Emergency notifications (e.g., school closures, safety alerts).
• Attendance alerts and reminders.
• Important district announcements and event notifications.
• Staff and faculty work-related communications.

Message Frequency: The frequency of messages may vary depending on specific situations and needs. Some days may involve multiple messages, especially in active conversations or urgent events.

Opting In: Consent is required before receiving SMS messages. You may provide consent by:

• Checking an opt-in box during registration.
• Providing verbal or written consent.
• Sending an initial text message to CUSD.

Opting Out: You can reply "STOP" at any time to unsubscribe from SMS communications. Opting out will remove you from all SMS notifications, though you may still receive essential information via email or phone calls.

Assistance: For help, text "HELP" or visit our website at www.cabrillo.k12.ca.us.

Message & Data Rates: Standard message and data rates may apply.

Compliance with The Campaign Registry (TCR): CUSD has registered its SMS campaigns with The Campaign Registry (TCR) to improve transparency and minimize message filtering or blocking by mobile carriers.

5. Email Communication and PII

For security, avoid sending sensitive information via email unless necessary. We recommend:

• Using district-approved email accounts.
• Verifying recipients before sending sensitive data.
• Minimizing personally identifiable information (PII) disclosure.

6. Data Protection & Security

• Encryption of sensitive data during storage and transmission.
• Restricted access to personal records to authorized personnel.
• Regular security audits and staff training on data protection best practices.

7. Your Rights & Choices

Under CCPA and FERPA, you have the right to:

• Access, correct, or delete your personal information (subject to legal retention requirements).
• Request details about data collection and usage.
• Opt out of non-essential communications.

For inquiries, visit our Student Services Staff Directory to contact the Director of Student Services.

8. Updates to This Policy

We may update this policy periodically. Significant updates will be communicated via email or other official channels.

Contact Us

Cabrillo Unified School District
498 Kelly Ave, Half Moon Bay, CA 94019
Phone: 650-712-7100 | Fax: 650-638-8447